Don’t Schedule That Meeting

Some people get trigger-happy when it comes to scheduling meetings. Have information to share? Need to get the team’s input? Better get something on the calendar. But half the time, these gatherings are a waste of time. Here are three rules for being respectful of other people’s time:

  • Only use meetings for discussions and decisions that must happen with a team, in real time. Don't use the time for FYI items that you can communicate via e-mail.

  • Send a clear agenda with the meeting invitation — not two minutes before— so it's easier for everyone to tell whether they need to attend.

  • Designate someone to take thorough notes. Circulate those to anyone who might need to be in the loop, but doesn't need to come to the meeting.

adapted from “Break Your Addiction to Meetings” by Elizabeth Grace Saunders.

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